Vocap Investment Partners – Administrative Assistant/Office Manager

Job Location: Vero Beach, FL

Vocap Investment Partners is a venture capital firm seeking an administrative assistant/office manager to join its family office environment in Vero Beach, FL. This role supports all members of the Vocap team, in addition to assisting tenants and guests in our executive office suite. The right applicant will have the ability to work in a team environment, a strong willingness to learn, the ability to multi-task and problem solve. Attention to detail and experience working in Word, Outlook, Excel and QuickBooks is important. Experience with Social Media, Mailchimp, Pitchbook, and/or Salesforce is beneficial, but not required. This position will be part-time; 25-30 hours per week.

General Office Manager Duties:

• Answer/direct phones and greet visitors
• Receive, sort and distribute mail and packages
• Order and take stock of office supplies
• Coordinate repairs and help maintain office/kitchen equipment
• Maintain common areas, office kitchen and spa laundry

Vocap Administrative/Accounting/Social Media Support Duties:

• Schedule and coordinate appointments and maintain calendars
• Coordinate in person and/or virtual meetings and events
• Handle sensitive information in a confidential manner
• Assist with Limited Partner, Advisor and Partner Company communications
• Create and maintain contact lists
• Create and maintain filing systems, both electronic and physical
• Assist with ordering and picking up lunch
• Book travel for conferences, board meetings, etc.
• Assist with accounts payables and accounts receivables
• Assist with monthly bank reconciliations
• Help prepare, submit and reconcile team expense reports
• Prepare weekly team reports (Salesforce/Pitchbook)
• Help manage and post on Social Media accounts
• Assist with sourcing outreach
• Assist with creating and editing e-newsletters and blogs (MailChimp)
• Assist with research projects as needed

Requirements:

• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• QuickBooks/Accounting experience preferred
• Experience with Social Media, Mailchimp, Pitchbook, and/or Salesforce is a plus
• High school diploma or equivalent; college degree preferred